Satisfactory Academic Progress Requirements for Financial Aid

Students must make Satisfactory Academic Progress (SAP) towards earning a degree as stipulated below to receive financial aid at OCU from all federal and state student aid grants, Work Study and loan programs. Some additional grants and scholarships may also use part or all of the SAP standards as minimum criteria for funding eligibility.

 

 

Residential Undergraduate Requirements for all programs other than Teacher Education

Hours Earned

1-16

17-32

33-48

49 and up

GPA

1.7

1.8

1.9

2.0

Minimum Pass Rate Percentage of Total Hours Successfully Completed

67%

67%

67%

67%

Maximum Total Credit Hours or Time Allowed to Complete Current Primary Degree Requirements

150% of the specified degree program’s published length.

 

Residential Teacher Education Undergraduate Requirements

Hours Earned

1-16

17-32

33-48

49 and up

GPA

2.0

2.3

2.7

3.0

Minimum Pass Rate Percentage of Total Hours Successfully Completed

67%

67%

67%

67%

Maximum Total Credit Hours or Time Allowed to Complete Current Primary Degree Requirements

150% of the specified degree program’s published length.

 

Graduate Students

  1. Cumulative Grade Point Average (GPA) – Qualitative Component
    1. Graduate students must have a minimum cumulative GPA of 3.0.
  2. Minimum Completion Rate for Attempted Creidt Hours – Pace (Quantitative) Component
    1. Graduate students must complete 67 percent of all cumulative attempted credit hours in order to be eligible for federal financial aid.
  3. Degree Completion Maximum Time Frame
    1. The graduate student is required to complete the program of study by attempting no more than 54 credit hours.

Designation of Grade Definition

  1. Graduate students
    1. Attempted credit hours and considered to be successful completion: A, A-, B+, B, B-, C+, C, S, and P.
    2. Attempted credit hours and not considered to be successful completion: F, FA, WF, W grade with EN enrollment code, WP, and U.
    3. Attempted credit hours not considered attempted: NC, AU and W with a WD enrollment code.
  2. Undergraduate students
    1. Attempted credit hours and considered to be successful completion: A, B, C, and D.
    2. Attempted credit hours and not considered to be successful completion: F, FA, WF, W grade with EN enrollment code, WP, and U.
    3. Attempted credit hours not considered attempted: NC, AU and W with a WD enrollment code.
  3. All students
    1. The Financial Aid SAP committee will contact the registrar in the event of an I grade to determine if this will be moved to a different grade. If it will not be moved to a different grade, then the I grade will be considered as attempted credit hours not successfully completed at the time of Financial Aid SAP annual review.

Financial Aid SAP will be measured annually. Students previously in good standing will be placed on Financial Aid suspension if the minimum SAP standards are not met. Aid eligibility will resume when the student raises his or her cumulative academic measurements to the required levels or has a Financial Aid SAP Suspension appeal approved. Financial Aid suspension may be appealed if unusual and/or mitigating circumstances affected their academic progress. Such circumstances may include a severe illness or injury to the student or an immediate family member, the death of a student’s relative, student activation into military service or other circumstances as deemed appropriate for consideration by the Financial Aid SAP Appeals Committee. To appeal, the student must submit a legible letter, a completed Financial Aid Appeal Form, and supporting documentation to the OCU Financial Aid Office. These must explain in detail why the student failed to meet the minimum academic standards, what unusual and/or mitigating circumstance contributed to the failure, and how the situation has changed to allow the student to meet Financial Aid SAP requirements by the next calculation. Appeals must be received by the Financial Aid Office no later than 15 business days before the end of the term for which reinstatement is desired. Early appeal submission is strongly encouraged. A committee will review the appeal and will notify the student in writing of their decision. If an appeal is approved, the student will temporarily regain financial aid eligibility. Continuation of eligibility will be contingent upon the student demonstrating improved academic merit achievement as outlined by the Financial Aid appeals committee through their Academic Plan.

Transfer students with no grade history at OCU will enter on Financial Aid SAP good standing. A Financial Aid SAP calculation, including transfer hours applicable to the current degree pursuit and OCU hours earned, will be run at the next scheduled increment.