OCUNet Policy: Email Usage
Ohio Christian University supplies a myriad of technology for its students, faculty, and staff to use for both educational purposes and so that day to day tasks can be completed efficiently and effectively. One of these technologies is a campus wide email system. Every student, faculty, and staff member has a University email account. The format for each person's e-mail is composed of his/her first initial and last name as demonstrated below. John Doe's e-mail address: email@example.com In cases where two or more people share the same first initial and last name, one letter at a time will be added to the first name until a unique username is created. John Doe's e-mail address: firstname.lastname@example.org Jane Doe's e-mail address: email@example.com
- MASS/BULK EMAIL IS PROHIBITED UNLESS IT IS DIRECTLY RELATED TO UNIVERSITY BUSINESS. Online messages such as chain letters, obscene or harassing email, bulk mail forwards, or other unwelcome messages are considered nuisance e-mail, and are strictly prohibited. Bulk email (mail sent to the student, faculty, or staff mailing lists) is appropriate for University business only and must be sent to firstname.lastname@example.org for consideration and distribution. Exceptions must be approved by a Vice President.
- No e-mail may be sent or forwarded through a University system or network for purposes that violate University statutes or regulations or for an illegal or criminal purpose.
- Electronic mail, like user files, is kept as private as possible. Attempts to read another person's electronic mail will be treated with the utmost seriousness. The University and its administrators of central e-mail systems will not read mail unless necessary in the course of their duties. Also, there may be inadvertent inspection in the ordinary course of managing and maintaining the computer network and in carrying out other day-to-day activities. On central systems e-mail that cannot be delivered to one or more addressees is directed to the system administrators for purposes of assuring reliable e-mail service, in most cases as "headers-only".
- The University reserves the right to refuse mail and other connections from outside hosts that send unsolicited, mass or commercial messages, or messages that appear to contain viruses to University or other users, and to filter, refuse or discard such messages.