Purchasing Forms

Purchasing Policies and Procedures

Credit Card Usage

If you need to make a purchase using a university credit card you need to print a Credit Card Usage Form, complete it, and bring it to the Business Office before securing a credit card. This form is necessary even if you are making an online or telephone order. When you are finished using the credit card you will need to complete a Credit Card Receipts Form and attach your receipts for your purchase(s) back to the business office. Please complete this form online before printing, attaching receipts, and securing signatures.

Check Request

Submit this form for purchases such as subscriptions, registrations, honorariums, and reimbursements. If you are requesting an advance for $100.00 or more, either the Vice President of Finance or the President's signature is necessary. Please complete this form online before printing, attaching the order form, and securing signatures. Checks are printed on Tuesdays. All check requests (including student refunds) must be in the business office by no later than noon on Tuesday in order to be included in the Tuesday afternoon check run.

Expense Reimbursement

Submit this form for employee reimbursement of expenses. For expenses that are less than $50.00 the completed form may be taken to the business office for cash instead of having a check issued. If you are requesting an advance for $100.00 or more, either the Vice President of Finance or the President's signature is necessary. Please complete this form online before printing, attaching receipts, and securing signatures.

Purchase Order

A Purchase Order may be generated for any amount. Some vendors require a PO to place an order; however, a purchase order is required for all purchases greater than $500.00.

IT/Phone Purchasing

If you need to make a technology purchase you will need to print an IT or Phone Purchase Request Form, complete it, and send it to the IT Office.